Dunedin City Council
Refining invoicing processes with ApprovalPlus
ApprovalPlus Procure to Pay
Drive efficiency. Enforce control. Destroy the paper mountain.
Control the Procure to Pay Process with an easy to use and functional workflow system.
Are you frustrated with the delays in getting invoices approved, and how it holds up month end close?
Tighten financial controls, and make your procurement and accounts payable processes more efficient with ApprovalPlus Procure to Pay.
Do more with less
Convert tedious, manual processes into efficient electronic processes. Streamline procedures, minimise paperwork and reduce non value-add activities.
Ease procurement pain
With greater business controls, secure delegations and a clear transactional view, ApprovalPlus gives you more confidence in your procurement process. That means fewer errors, greater efficiency and less opportunity for fraud.
Deliver best practice
ApprovalPlus promotes electronic ordering from suppliers, quick and easy corporate card approvals and expense claim settlements, and a Project Management module to approve project spend within a budget.
It also provides proof of a secure financial controlled environment to auditors. ApprovalPlus integrates with most finance systems.
“The Council’s target of an eight-day turnaround for invoice approval process prior to implementing ApprovalPlus, has been dramatically reduced to just three days per month."Graeme Souter, Expenditure Manager, Dunedin City Council
Strengthen financial controls?
Tighten the controls on organisational spending. Set delegated authorities per business unit, authorise purchases before ordering, manage project budgets and allow for segregation of duties.
Enhance your audit compliance?
Track who has authorised transactions, monitor changes in authority, ensure each invoice has passed through a controlled process rather than a random check on transactions.
Reduce the time spent on manual paperwork?
Reduce administrative time and cost by 25% with automatic matching of invoices to purchase orders, coding, approvals and routing to your finance team for payment.
Streamline your invoice approval and purchase order processes?
Slash invoice approval times and never lose a document again. Use process automation to remind users of tasks, and trigger the completion of a process once the task is done. With automated workflows, you’ll get faster purchase order approval, and orders are electronically sent to suppliers.
Safeguard your business?
Manage costs and the reduce the risk of fraud through tight controls, clear audit trails and better visibility of your procurement process.
Digitise your documents?
Forget storage boxes, manual filing and costly archiving when you store your invoices and related documents online. You’ll save time and money, and have easy on-demand access to your information.
Find out more?
Download the ApprovalPlus eSheet.
We will get back to you as soon as possible.